02 Nov 2016
30 Nov 2016
Film Industry
Job Type

PA to the CEO Profile:

We are a leading boutique investment company focussed in Film Finance which is privately owned and managed and was established in 2011.  Varcale have strategic partners in the sectors of Film music production, distribution and tax advisory services. Varcale have an exciting opportunity for an individual to join the company as a PA to the CEO.

Core requirements

  • Minimum of 3 years’ experience in a similar role PA / Executive Assistant role
  • Experience in Financial Services or the Media (both ideally)
  • Average Touch-typing speed
  • Essential requirement: fluent in English and Mandarin both written and verbal
  • Flexibility to travel on company trips with the CEO
  • Professional can do attitude with strong multitasking abilities
  • Business qualification or similar equivalent (HND, Diploma)
  • Strong understanding of Office based software (Excel, Word)

Key responsibilities

  • Devising and maintaining office systems, including data management and filing
  • Drafting of documents including letters, reports and emails on behalf of the CEO
  • Arranging travel, visas and accommodation and travelling with the CEO to take notes
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Organising and maintaining diaries + making appointments
  • Dealing with incoming email and post, often corresponding on behalf of the CEO
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organising and attending meetings and ensuring the CEO is well prepared for meetings
  • Liaising with clients, Strategic Partners and all members of the team
  • Liasing with the company Accountant

Additional duties may include:

  • Carrying out specific projects and research
  • Responsibility for accounts and budgets
  • Taking on some of the CEO’s responsibilities and working closely with all management
  • Managing the office for the CEO and delegating work to others in the CEO’s absence
  • In charge of all orders for stationary and company materials
  • Assisting the Sales Team at events and client functions

Two Professional references will be required with one personal reference (must be a professional unrelated to the candidate)


Required experience

-PA / Administrative: 3 years+


Required language


  • Mandarin